https://ecampus.phoenix.edu/pla/documents/Reference_Documentation_Requirements.pdf

Proof of Completion
Verifiable proof that training submitted was completed by student
• Certificate of Completion
• Employee training record
• Transcript from regionally/nationally accredited certificate program
• Transcript from non-accredited degree program
• Letter from employer/trainer verifying completion
• Student’s Name
• Dates of Completion
• Verifiable elements such as company logo, seal, and signature of trainer
• Letters must be on letter-head with name, contact information, and signature of trainer
• Web-based materials must have URL at top/bottom of page
• Documents in word or excel format
• Third-party emails
• Certificates missing verifiable elements
• Web-based materials without URL
Proof of Hours
• Verifiable proof of recorded clock hours for submitted training
• Objective means of converting training to credit hours
• Certificate, transcript, or letter providing clock hours or CEUs (Continuing Education Units)
• CPEs with conversion ratio listed (Continuing Professional Education)
• Credit hours from regionally/nationally accredited schools
• Only clock hours, CEUs, or CPEs (with conversion ratio are accepted)
• Credit hours are only valid from accredited institutions
• Proof of hours and proof of completion must be connected by name, date, year, and company
• All documentation must be verifiable
• Credit hours from non-accredited institutions (this includes employer training)
• Time designations in dates, days, or weeks
• Verbal or written time designations from the student (all must come from employer/trainer)
• Industry specific time designations without conversion ratio
Course Descriptions
• Description of course content for possible general education credit
• Copy of course catalog and catalog cover from the year completed
• Course syllabus/description from training provider
• Letter from training provider outlining course content
• Must be from they year completed
• Web-based materials must have URL at top/bottom of page
• Syllabus must show title, date, and year to be valid
• Catalog/syllabus/web description without year or incorrect year
• Documents in word or print screened from the web without a URL


Unaccredited or Unrecognized Accredited Institutions
• Copy of official transcript
Clock hours may be documented on the
transcript (if the transcript only lists grades, proof of clock hours must be provided). Credit or contact hours are not acceptable for proof of hours from these types of institutions.
Official course descriptions from the catalog current for the year(s) the student enrolled
Apollo Quick List
• Certificate of completion
• License
• Transcript
• Copy of certification
• Copy of Exam Score Report
Not generally required for pre-evaluated
Coursework.
Not generally required for pre-evaluated coursework
Corporate Credit Recommendation Guide
• Transcript
• Student/Employee Training Record
• Letter from employer on company letterhead signed by appropriate Training or HR personnel listing completed courses and dates of completion
• Certificates of completion
Clock hours must match hours in the Corporate Credit Recognition Guide. Contact hours are not acceptable for proof of clock hours.
Course descriptions are necessary if the course years are not the same as the years in the Corporate Credit Recognition Guide
Training Courses
• Transcript
• Student/Employee Training Record
• Letter from employer on company letterhead signed by appropriate Training or HR personnel listing completed courses and dates of completion
• Certificate of completion
May be listed on certificates of completion, transcripts, or student training record. If not listed, letter from employer listing completed courses and clock hours on company letterhead signed by appropriate Training or HR person. Contact hours are not acceptable for proof of clock hours.
Course descriptions from the year the student completed the coursework. Student may provide copies from course catalog, training brochure, agenda, or have a HR person or manager (sponsor) list the course objectives on company letterhead with a signature and title.
Experiential Learning Essay
Student must support learning documented in essay with proof of the opportunity for learning. This proof may be in the form of letters verifying experience, official government documents, transcripts, etc. Documentation necessary will vary depending on essay topic selected by student.
Not applicable
Only course descriptions from PLA website, unless student has sought approval from PLA to use a different course description.
Prior Learning Assessment
Documentation Requirements Job Aid